Reference table
Participant management software compared
A comparison of five participant management tools for user research teams: Koji, Great Question, User Interviews Research Hub, Rally and Ethnio. It sets out how each stores participants, how it sends invitations, and who runs the interview once someone agrees. Based on vendor pages and public listings.
Where this appears
What's in this reference table
| Participant database | Email invites | Who runs the interview | |
|---|---|---|---|
| Koji | Directory, properties and audiences | Branded invites, reminders, personal links | AI-moderated voice or text, analysed for you |
| Great Question | Research CRM, a module on Enterprise | Invites from the CRM | Your team moderates, or its newer AI moderator |
| User Interviews Research Hub | Hub panel of your own users | Invites with screeners and scheduling | Your team moderates in another tool |
| Rally | Research CRM for your own users | Email templates and cool-down periods | Not on its pages, so pair it with an interview tool |
| Ethnio | Participant pool, filled by CSV or API | Intercepts, screeners and scheduling | Your team moderates sessions |
Use this image
Free to use in your docs, decks and posts under CC BY 4.0, as long as you credit Koji with a link to this page. To embed it, paste this into your page:
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<a href="https://www.koji.so/visuals/participant-management-software-comparison-table"><img src="https://www.koji.so/visuals/participant-management-software-comparison-table/participant-management-software-comparison-table.png" alt="Table comparing Koji, Great Question, User Interviews Research Hub, Rally and Ethnio on participant database, email invitations and who runs the interview." width="1200" height="798" /></a>
<p>Source: <a href="https://www.koji.so/visuals/participant-management-software-comparison-table">Participant management software compared</a>, Koji</p>
